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Accounting Management System

Make well-informed insights by having a dashboard for the hospital accounting status. Manage journals, beginning balances, charts of accounts, bank series, disbursement vouchers, manual vouchers, petty cash vouchers, budget monitoring, accounting settings, accounting templates, reports on income statement, trial balance, internal and external reports and payroll debit memo.

MEDtrix Accounting Management System (AMS) is the integrative system suited for accounting management. It records and processes accounting transactions within functional modules such as accounts payable, accounts receivable, journal, general ledger, payroll, and trial balance. It functions as an accounting information system.

Dashboard

  • Can search (Filter by Year Range)

Journals

  • Can search journals by Contact Name, Reference Number, and Memo
  • Can create new journals
  • Can view journals
  • Can activate or deactivate journals
  • Can approve or reject status

Beginning Balance

  • Can search by Reference Number and Memo
  • Can create new beginning balance
  • Can view beginning balance

Chart of Accounts

  • Can search Chart of Accounts by Name, Code, Description, Account Type, FS Account (Category 1, Category 2)
  • Can create new Chart of Accounts
  • Can edit Chart of Accounts
  • Account Type
    • Can search account type (by name or description)
    • Can create new account type
    • Can edit account type
    • Can view account type
  • Financial Statement Types
    • Can search financial statement type by keyword
    • can create new financial statement type
    • can edit financial statement type
    • can view financial statement type
  • FS Account (Category 1, Category 2)
    • Can search Financial Account (Description, FS Account)
    • Can create new FS Account
    • Can edit FS Account
    • Can view FS Account
  • Beginning Balance
    • Can add Balance

Bank Series

  • Can Filter Bank Series
  • Can Search Bank Series by (Series From, Series To, Series From to Series To)
  • Can create New Bank Series
    • Can Generate Series From – Series To
  • Can edit Bank Series
    • Can Edit Generate Series From Series From – Series To (Cannot Edit posted Bank Series)
  • Can view Bank Series
  • Can void Bank Series

Disbursement Voucher

  • Can search Disbursement Voucher by Contact Name and Description
  • Can create new Disbursement Voucher
  • Can view Disbursement Voucher
  • Can approve Disbursement Voucher
  • Can reject Disbursement Voucher

Manual Voucher

  • Can search Manual Voucher by Contact Name and Description
  • Can create new Manual Voucher
  • Can view Manual Voucher
  • Can approve Manual Voucher
  • Can reject Manual Voucher

Petty Cash Voucher

  • Can search Petty Cash Voucher by Document Number
  • Can create new Petty Cash Voucher
  • Can view Petty Cash Voucher
  • Can approve Petty Cash Voucher
  • Can reject Petty Cash Voucher

Budget Monitoring

  • Can search Budget by Year, FS Type, and Balance Sheet
  • Can Generate Budget Monitoring
  • Can view Budget Monitoring Report (Can Generate Budget Monitoring Report)
  • Can edit Budget Monitoring
  • Can lock Budget Monitoring (locking Budget Monitoring won’t edit or delete)
  • Can delete Budget Monitoring

Accounting Settings

  • Can search entries by keyword
  • Can update Account on each module

Accounting Templates

  • Can search Accounting Templates by Account Template Name
  • Can create New Template
  • Can edit Template
  • Can view Template

Reports

  • Balance Sheet can generate Balance Sheet Report
  • Income Statement can generate Income Statement Report
  • Trial Balance can generate Trial Balance Report
  • General Ledger can generate Account Range Report
  • Sub Ledger (Cost Center – Contact Filter) can generate Sub Ledger Report (can view Department and Contact)
  • Sub Ledger (Contact Filter) can generate Sub Ledger Report (can view Contact)
  • Sub Ledger (Cost Center – Description Filter) can generate Sub Ledger Report (can view Department and Description)
  • Sub Ledger (Description Filter) can generate Sub Ledger Report (can view Description)

Internal Reports

  • Balance Sheet (can generate Report)
    • Can Display Option
    • Date Option
    • Date From
    • Date Option
    • Prepared By
    • Signature #1
    • Signature #2

  • Income Statement (can generate Report)
    • Can Display Option
    • Date Option
    • Date From
    • Date Option
    • Prepared By
    • Signature #1
    • Signature #2
  • Notes to the Balance Sheet (can generate Report)
    • Can Display Option
    • Date Option
    • Date From
    • Date Option
    • Prepared By
    • Signature #1
    • Signature #

External Reports

  • Balance Sheet
    (can generate Report)
    • Can Display Option
    • Date Option
    • Date From
    • Date Option
    • Prepared By
    • Signature #1
    • Signature #2

  • Income Statement
    (can generate Report)
    • Can Display Option
    • Date Option
    • Date From
    • Date Option
    • Prepared By
    • Signature #1
    • Signature #2

Payroll Debit Memo

  • Can search by Sub-department
  • Can filter by Date Range
  • Can process Payroll Debit Memo
  • Can post Debit Memo

Inquire for a demo now.

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