Software SOLUTION to Advance Your Business
Inventory & Accounting Software
Developed by the young professionals in the Philippines, CompAcct Accounting Software & the Inventory Software can help you grow your business with technology.
Tremendous benefits await you and your business when you embrace digital transformation. It requires investment on your part, but here are some among the countless benefits of a digital inventory management software:
- Maximize Profits. You can better decide which stocks to boost, to lessen or to stop selling so you can maximize your profits.
- Better Audit Trail. You can monitor movements of stocks: who sent, who approved and who received them.
- Avoid being out of stock. Be notified what branch/outlet is about to run out of supplies so you can supply early on and maintain high customer satisfaction.
- Partners around the world can monitor. Save a huge amount of time in reporting because your partners anywhere around the globe can see reports anytime from their device.
Managing a business inventory is a difficult and expensive task and it even makes it more difficult and expensive without a tool that can help you with accuracy and accountability. If you don’t have real-time knowledge of your stocks and their movement, you will have a difficult time selling them.
What is an Inventory Management Software?
An inventory software is a form of Enterprise Resource Planning (ERP) system that helps you effectively manage your inventory. It can help you see real-time stock quantities and sales performances of warehouses and outlets, giving you top-level oversight for well-informed decisions.
An inventory system gives you up-to-date data of your stocks so you can order your inventory before they run out, keeping your business supplies well and good.
Security features: For added layer ofsecurity, top-level admins should have the ability to determine which functions are visible to each user in the software. Each user can be assigned with a username and password allowing transactions to be traced for audit-trail purposes.
Who can use an Inventory Software?
The efficiency of monitoring the status and movement of your goods plays a big role in the success of any type of business. So, if you are:
- Sole Proprietor Business
- Small to Medium Enterprise
- Local Distributor
- Stocks Retailer
- Warehouse Manager
Increasing your customer satisfaction by investing in an inventory software.
Accounting Integration
that can also be integrated to an accounting system with the overall goal of enhancing the health and growth of a business through information management.
Among countless other advantages, an ERP system gives you the data oversight such as performances of branches, warehouse, sales reports, cash flow and inventory accountability so you can make well-informed decisions.
As a result, these two systems can help improve productivity, achieve greater accuracy, strengthen accountability and decrease operational costs.
Kindly see the list and description of functionalities in the following sections for the basic functionalities of a warehouse or inventory system.
Web-based or On-Premise
An inventory management software can be a web-based/cloud-based or an on-premise solution.
An on-premise inventory software is set-up within an office where the operations are just within the work area.
But if you are managing multiple outlets that are distant from each other, the most recommended way is to have it web-based so that outlets or warehouses, using the internet or the cloud as the means to transfer data, can smoothly communicate and give you real-time information of your inventory.
We Offer One Month Free Trial
Warehouse Functionalities
- Warehouse Management – add and edit warehouses, put contact numbers and address, view the list in one glance.
- Ingredients Creation and Management – Name an ingredient, add details, assign conversions per stock units, select and assign to accounts. The system automatically computes and pulls data from inventory to show real time status of stocks quantity.
- Stocks Management – warehouses can request, transfer and receive stocks. A gate pass is automatically generated by the requesting warehouse and to be signed by the receiving warehouse.
- Warehouse Inventory – See the status of the warehouses in one glance at their dashboard. User can see available stocks and other details.
- Stock Counts – an inventory officer performs stock counts in a warehouse: here, he / she selects the warehouse, stock count date, ingredient / item name, quantity and publishes the stock count.
Purchases Functionalities
- Purchase Orders – select a supplier or source, select receiving warehouse, purchase order date and assign reference number. Select ingredients from the drop-down, determine quantity, user has capacity to edit unit price. Can also view the list of POs, Edit previous POs, move to received or delete PO.
- Receive Orders – view the list of received orders both unbilled and billed, view details of each order. Receiver assigns expiration date of the received order and quantity. Convert to bill, assign to account payable, select payment term.
- Bills – view list of unpaid bills, view details of unpaid bills such as supplier name, billed date, status and payment term (e.g. 30 days, 60 days).
Outlets Functionalities
- Outlets List – view list of outlets, view details of each, view their assigned official receipt number.
- Stocks
- Request Stocks- view list and details of requesting outlets, add stock requests: select requesting outlet, select names and type quantity of ingredients
- Approve Stock Request – the approving staff will determine quantity to be given to requesting outlet. Upon clicking ‘Next’ the next function is ‘transfer’.
- Transfer Stocks- view list and details of outlets that transferred stocks. Determine the source (warehouse or another outlet) of each stock request, determine quantity to be transferred. Create gate pass and approve dispatch
- Receive Stocks- received stocks will reflect in this list once the Gate Pass staff receives the stock.
- Gate Pass – a distinct/conspicuous button appears once there is an upcoming stock, gate pass holder will type number of items received.
- Outlet Inventory- select outlet and see available stocks, expiry dates and other item details for each outlet. Capacity to print outlet inventory.
- Stock Counts – an inventory officer performs stock counts (announced or unannounced) in an outlet: here, he / she selects the warehouse, stock count date, ingredient / item name, quantity and publishes the stock count.
Sales Functionalities
- Categories – has capacities to add new product category, edit category names
- Products – See list of products, view details, edit sales price, add new product
- Add New Product – Create a recipe: Enter product code, enter the product name, enter product description, select product category, select sales unit
- Select Recipe – Select ingredients, select type, determine quantity, Unit of Measurement (UOM)
- Financial Section – Select expense account, select sales account
- Sales Orders – See list of sales order, date, sales order #, official receipt #, outlet, prepared by, total amount, view details button.
Expense Functionalities
- Expense Reports – See list of expense reports, date, report #, status, outlet, prepared by, action button/functionality
Credit Notes Functionalities
- General Items – See list of general items, item #, name, description, account, edit button
- Credit Notes – See list of credit notes, date, credit note #, prepared by, supplier, view details, apply button
- Applied Credit Notes – See list of applied credit notes, reference #, status, applied by, supplier, applied amount, view details.
Reports Functionalities
- View Reports by Materials – Filter report by beginning date to end date, select by ingredient, by outlet, all outlet / ingredient.
- View Reports by Cups – filter date range, capacity to print sales report. Columns: Outlet, cup size, total size, view more button: product number, name, description, quantity, total number of cups sold
- View Detailed Report – filter date range, capacity to print sales report. Columns: outlet, date, gross sales, VAT, discounts, Net Sales
Inventory Worksheet Functionalities
- View List of Inventory Worksheet – Date, inventory worksheet #, warehouse / outlet, prepared by, view details button: displays list of ingredients, adjusted quantity, stock on hand, new quantity
- Add new inventory worksheet (Warehouse) – Select warehouse, add expiration date, name, quantity, add row button
- Add new inventory worksheet (Outlet) – Select outlet, add expiration date, name, quantity, add row button.
You can have us send you a price quotation of the software with functionalities above or you can have us come, assess, and create a scope for an accounting, warehouse, or inventory system suited for you.
Steps to Avail
- We send a proposal to the client.
- There is a 30-day free trial of the system
- Client requests for customization of simplification of the system
- After trial period ends, client pays if chooses to avail.
Freebies
| Item | Description | Price |
|---|---|---|
| IT Consultancy | Recommending computer/PC specs, hardware suppliers, assessment of processes, etc. | FREE |
| Implementation and Installation | HYBrain team going to your location to install the software to your computers and the server | FREE except for OPE (out-of-pocket expenses) |
| Hardware | e.g. Server, Cabling, faster PC’s | (see separate PDF for price idea from our hardware supplier) |
| Training | On-site hands-on training of the employees and IT in-charge | FREE except for OPE |
| Support | Preventive maintenance and fixing of bugs. Means for maintenance is via Team Viewer | FREE for 6 months |
| Migration | Encoding and migration of profile data to the new system | FREE for the first 1,000 profiles |
| Upgrades | Updating the system of new features, new functions, and improvements when available | FREE for 6 months |
2 Types of Pricing:
1. Perpetual/ Lifetime License
After full payment, the client enjoys the usage of the software for life, subject to conditions. Support, maintenance and upgrades are subject to subscription afterwards.
- Warehouse & Inventory System: P500,000
- Accounting System: P500,000
- Bundled Warehouse, Inventory & Accounting: P750,000
Payment Terms Options for Perpetual Ownership
- Warehouse Alone:
- Spot Cash
- 50% DP / 12 Months Amort: 250,000.00 / 23,958.33
- Accounting Alone
- 500,000
- 250,000.00 / 23,958.33
- Warehouse Inventory + Accounting
- 750,000
- 375,000.00 / 35,937.50
2. Subscription
Subscription gives the client free preventive maintenance, support and upgrades in the duration of the subscription.Subscription levels are based on the amount of storage used in the cloud or server. Client chooses to pay annually or monthly (under a lock-in 12 month plan).
Annual Subscription
- Micro
- 25GB SSD Storage
1 GB Memory | 1 vCPU
12 Months Plan
Free Basic Support
Monthly Updates
Unlimited Users
1 Day Free Training - P99,900/yr
- Small
- 50GB SSD Storage
2 GB Memory | 1 vCPU
12 Months Plan
Free Basic Support
Monthly Updates
Unlimited Users
1 Day Free Training - P199,900/yr
- Medium
- 60GB SSD Storage
3 GB Memory | 1 vCPU
12 Months Plan
Free Basic Support
Monthly Updates
Unlimited Users
1 Day Free Training - P229,900/yr
Monthly Subscription (12 months plan)
- Micro
- 25GB SSD Storage
1 GB Memory | 1 vCPU
12 Months Plan
Free Basic Support
Monthly Updates
Unlimited Users
1 Day Free Training - P9,900/month
- Small
- 50GB SSD Storage
2 GB Memory | 1 vCPU
12 Months Plan
Free Basic Support
Monthly Updates
Unlimited Users
1 Day Free Training - P19,900/month
- Medium
- 60GB SSD Storage
3 GB Memory | 1 vCPU
12 Months Plan
Free Basic Support
Monthly Updates
Unlimited Users
1 Day Free Training - P29,900/month
Avail Inventory System with Accounting System
You have the option to avail our inventory system with our Accounting System which we call as CompAcct.
An easy-to-use, online accounting and inventory software designed for small businesses to manage their finances and stay on top of their cash flow. A double entry accounting system that automatically creates journal, moves money from one account to another, and appropriately applies debits and credits.
Save Money and Time
By automating your accounting and bookkeeping processes through CompAcct, you won’t need much papers, storages, and assistants that will do manual processes causing you more savings. Automation will lead to faster record-keeping, giving you more time for opportunity-hunting.
Faster Operations & Lesser Errors
By digitizing your records and processes with CompAcct, you can take advantage of the double-entry technology to achieve greater accuracy. Having this will cause you to make well-informed decisions for the business.
Real-Time Financial Monitoring
See the sales performance of your branches or outlets, monitor real-time sales per day, identify top 3 best-selling products and more! With real-time reporting from CompAcct, you have a dedicated worker giving you insights straight to your device.
Basic Features
Add a Manual Journal
You can create a manual journal if you have moved money from one account to another.
Organized Chart Of Accounts
Capture financial information related to your assets, liabilities, revenue or expense accounts and organize it in the best possible way. You can create as many accounts as possible and post entries of your daily accounting transactions without any issues.
Simplify Tax Caculations
Based on your business location, you can add taxes, group two or more taxes together or compound tax accordingly. You can compute taxes in just a few clicks and will help you generate tax report that you can file during tax time
Prepare Financial Statements
Helps you create key financial reports like Profit & Loss, Balance Sheet, and Trial Balance, to see how your business is performing.
Manage Contacts Easily
Create, Edit, and manage all your customers and suppliers within the system. Stay informed of all the activities, and always keep your contacts' information updated
Role-Based Access
Add unlimited users to COMPACCT and let them help you manage your business finances. Give your client access to the Client Portal and let them view recent transactions, payment history, and make payments online.
Run Reports In Seconds
Understanding your business performance is the key to growing your business. The powerful analytics of COMPACCT help you see your receivables, payables , cash flow, income and expenses right from your dashboard.
We Customize
We understand that needs vary for every business. We work closely with the management in order to achieve a tailor-fitted, customized and needs-based accounting system.
Computing Made Easy
We stay true to our goal of providing ease to businesses by designing a system that will help you manage your finances and stay on top of your cashflow.
Compacct
Reduce paper clutter. Digital management and reports.
We offer variations: Accounting System or Inventory System only.
Improved and faster reporting for better planning and decision-making.
Real-time monitoring of sales performance.
Locally-based
Globally Competitive
You can take advantage of our locality: Being within an arm’s reach, we can be right there to install or offer support right away. With the demands of the 21st Century market, we are here to stay in touch with the latest of technologies to put you ahead of the competition.
Better Business.
Our Accounting Software is designed to be able to stand alone or integrate with the larger suite or your existing software. We can also offer it either as an on-premise based or web-based/ cloud-based.
Usages: For you to get the real-time & overall financial health of any kind of business so you can make better decisions.
Benefits of Compact:
- Reduce or eliminate repetitive manual processes
- Better & well-informed customer service & marketing
- Enhanced data security, accuracy and efficiency
Better Operations.
One way for you to get ahead in the competitive distribution industry is to have a robust Warehouse Management System. This is why we developed the Inventory Management System.
Usages & Benefits: Whether you are running a retail chain or series of outlets, or are a manufacturer or distributor, this system can bring increased efficiency and controls to labor, inventory and transportation.
Our Warehouse Management Software can also function independently from our accounting system, CompAcct.